Manually move your Entourage X data
To a new version or to a new Entourage X Identity
Entourage Export Options
1) Under File in the Menu Bar... Entourage X Export options....Contacts only
2) You can drag files out as individual contacts, messages or folders (MBOX), notes, tasks, calendar events.
Export your Contacts:
Option 1) Export your contacts as tab delimited files. File --> Export. (Note: The exported contacts file is a tab-delimited text file that you can modify. Use Excel to modify contents) More info
Option 2) You can also drag contacts from your Address Book to the desktop. This will create an .vcf file. Note there is a Finder limit on dragging files to the desktop of 199 items. More info
Option 3) Other options to share your contacts
Export your Mail:
1) Drag out individual messages....not very efficient.
2) The MBOX method. Definition of MBOX See movie on MBOX files
Select an option:
- Drag a folder...see steps 2,3,4 for dragging a folder
- Easy way...Use one of the scripts to Export Folders (includes subfolders)
- Use Paul Berkowitz's Export-Import scripts.
3) There are options used by PC users to bring their data over into Entourage, like IMAP accounts and online calendar options. Check out the options on the "Convert Mail from Windows to Mac" Page.
Note: Exchange and IMAP users need only to create a new Identity and enter the account info to get their mail.
Paul Berkowitz's Export-Import scripts. $20
A collection of over 50 scripts to export and import almost everything - Contacts, Groups, Calendar Events, Tasks, Notes, Messages, Folders, Accounts, Signatures, Mailing Lists and Categories - from one identity of Entourage X or 2004 to any other, to and from Entourage 2001, and to transfer Contacts, Calendar, Tasks and Notes to and from other PIM programs on the Mac and Windows, with special converters for Microsoft OUTLOOK, Excel and other programs.
Export Folders (freeware) script by Barry Wainwright
Entourage has the ability to export a folder full of messages as an industry standard 'UNIX-like' Mailbox format (MBOX file). This is a quick and easy way of archiving mail out of Entourage, either for routine backup or when changing mail porgrammes.
However, if you have a lot of folders, frequently nested several levels deep, this process becomes a tedious and time consuming one. This script will save ALL your folders, now matter how deep they are nested (well, OK, there will be a limit, but it's more than 8 levels in tests I have carried out)
Note: All folders will get dumped into one folder on your desktop. You will need specific names for subfolders so you will know where they go when you drag them back into the folder window.
Export your Rules, Signatures and Accounts:
You can try dragging over your Rules and Signature files from your Identity folder, but you will have to open each rule and Mailing List Manager rule and reset the destination folder. Making the change from Entourage X to Entourage 2008 is a big step in how Entourage handles your files and stores your info. You might want to create your rules from scratch. There is no way to export your account info. I suggest taking screenshots of your accounts. Screenshots of your Rules would help if moving the file over does not work.
Your Main Identity is located in the Microsoft User Data folder Identities folder inside your User's Document folder:
~/Documents/Microsoft User Data folder/Office X/
~ indicates Your User's folder
Import your Data
Import your data from another version or same version into a new Entourage Identity.
(This is not the same as importing an Identity used in the Setup Assistant)
Contacts
1) Under File in the Menu bar, select to import your tab delimited file.
2) Drag the vCard file from its location on your hard disk to the Contacts pane in Entourage 2008.
MBOX files can be dragged or imported into Entourage. This movie will show you how to create an MBOX file and how to import MBOX files using:
1. Drag and Drop
2. File | Import