AutoArchive Exchange Account to "On My Computer"
Move all e-mail older than 60 days from your Exchange account folders to archive folders within the "On My Computer" folder tree.
Currently this script is broken in Leopard. We will post the update as soon as possible. Thanks for your patience.
Third Party Alternative: Entourage Exchange Accounts Optimize This utility automatically moves old mail from your Exchange account to a replicated structure within Entourage. You select how many days of mail to keep in Exchange and EEAO does the rest. It can handle multiple accounts and be set to run automatically. Best of all it works in both Tiger & Leopard for Entourage 2004 and 2008. $10US
TO CREATE AN AUTO-ARCHIVE SCHEDULE
Save AutoArchive AppleScript to your Microsoft User Data folder: Entourage Script Menu Items.
- Menu path: Tools/Schedules
- New button
- Name "AutoArchive"
When "Timed Occurrence" -- I set mine to every night at 3 AM
Action "Run AppleScript" -- set the saved script as the action script
That's it!
As long as Entourage is running each night, this script will kick-off an archive your messages to a local folder. If you don't leave Entourage running, you could choose to just run the script whenever necessary.
You may modify two variables within the script:
- ArchiveFolderName : the name of the folder archive trees spaw within.
- Defaults to Archives.
This image gives you an idea of how an archive folder tree is created.
ArchiveAgeCriteria : the age, in days, to determine a message should be archived. Defaults to 60 days.
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Script provided by Andy Ruff
MacBU Program Management